SAARC Secretariat Kathmandu Vacancy 2024 for Office Assistant

JOB VACANCY ANNOUNCEMENT

SAARC Secretariat Kathmandu Vacancy 2024 for Office Assistant

Applications are invited from the Nepalese nationals for the following positions:

Office Assistant

• Category: General Service Staff (GSS III)
• Location: SAARC Secretariat, Kathmandu, Nepal
• Job Type: Three years on a contract basis (Extendable, subject to satisfactory performance)
• Age: Below 40 years.

Job Overview:

We are seeking a skilled Office Assistant (OA) with English communication skills to join our team. The OA will ensure the smooth operation of the office management. This position involves a variety of administrative and clerical tasks that support daily office functions.

Key Responsibilities:

• Assist in day-to-day administrative tasks, including filing, data entry, and document preparation.
•  Manage and organize office supplies, ensuring that inventory is maintained and requests are
  fulfilled promptly.
•  Maintenance of Stock Registers (Inventory Registers).
•  Assist in physical verification of the items and disposal/writing off of unserviceable items.
•  Initiate office notes for internal approval and assist in drafting other documents as needed.
•  Assist in scheduling meetings and office events, ensuring all logistics are arranged.
• Maintain accurate and organized records, including both electronic and paper files.
• Supervise and ensure a clean and organized office environment.
• Attend protocol duties (receiving and seeing off at the airport.

Skills and Qualifications:

• Completion of Grade 12 or Intermediate level.
• Proficient in MS Office Suite (Word, Excel)
•  Strong communication and organizational skills
•  Previous experience of at least 7 years in an administrative role is preferred.
• Strong attention to detail and problem-solving abilities.
• Ability to work well in a team.
• Ability to multitask and prioritize effectively.

Benefits:

1. Salary and Allowances:

• Salary + House rent + conveyance allowance US$ 481.20 per month
  Annual increment is also applied.

2. Staff Contributory Provident Fund

• The categories II-VII of the General Services Staff shall be entitled for Contributory Provident Fund at
  ‘Sanchaya Kosh’ (Employees Provident Fund).

3. Other benefits

• As applicable for this grade.
  (Only shortlisted candidates will be called for the practical/written test & interview)

Working Conditions:

• This position typically operates in an office environment.
• May require flexibility in working hours to meet deadlines.

Application Process:

Interested candidates are requested to submit a resume with one recent passport-size photograph, cover letter and relevant testimonials to admin@saarc-sec.org on or before 27 October 2024. The applications may be addressed to the Director (Administration), SAARC Secretariat.